How to Create a Shared Calendar in Google
Want to know How to Create a Shared Calendar in Google!
You should know that you can create a calendar to share with people in your organization as a G Suite administrator. If you want to create and share a group calendar for the holidays and your organization’s upcoming meetings purpose, then you can do that easily. In this article, we will be discussing the methodology of doing so.
How to Create a Shared Calendar in Google
Please read the article till the end. Before you start, we want to tell you that If you don’t want to share the calendar with everyone in your organization, then please create a group that contains only the people you want to share.
Steps To Create A Calendar on Google
Step 1:
At first, get signed in with your G Suite administrator account and then open Google Calendar.
Step 2:
Then click on “Add” and create a new calendar. You will find it on the left, just next to the Other calendars.
Step 3:
Now you have to add the name of the calendar and a description with the time zone.
Step 4:
Please click on the “Create calendar.”
Step 5:
Then click the name of your new calendar situated on the left.
Steps To Share Calendar on Google
Now, if you want to share the calendar with everyone in your organization, then you have to Access the permissions:
Step 1:
First, check the Make available option for the domain box.
Step 2:
Secondly, in the permissions box, please click the Down arrow and choose an option. For more details, you have to go through the permission settings.
Step 3:
If you want to share the calendar with a specific group, then under the “Share” option with specific people:
Step 4:
First, click on Add People and then add the email address of the specific group you want to share the calendar. After that, you may add individual email addresses.
Step 5:
In the permissions box, please find the “down arrow” and click on it. Then choose an option. For more details, you have to open the permission settings. Next, please click on “Send.” Please do remember that the settings under “Access permissions” will override the Share with specific people settings.
Additional Tip:
You may want to share a calendar with everyone in your organization and permit them to go through all the details. If you also share with specific people, those users will see all event details. It does not matter if you hide the details from them, that is selecting the See only free or busy option.
The users or persons with whom you have shared the google calendar will get an email to let them know about the calendar. The calendar automatically added to their “Other calendars” list.
Wrapping Up!
Please keep in mind that sharing a calendar with a group won’t be automatically added to their calendar list. Instead, they all will need to click on the link in the email they got to add the calendar to their list finally. Now you have to tell the users about the calendar, who are new.
That means, if you add a new user to the group, then you have to give him/her the calendar address so that he/she can add it.
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